Total Synergy simplifies every part of your project workflow, from quoting and project planning to project management, time tracking and invoicing.
Built as project management software for architects, it follows your stages from schematic design and design development through to construction administration. Reduce manual tasks and give your team the time to focus on what they do best: creating beautiful designs.
Invoices created
Hours in timesheets
Annually invoiced
Global users
Simple Time Tracking
Track time effortlessly, stay on project budget, and improve billing accuracy at every project phase.
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Process Invoices
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Allocate Resources
Easily see who’s working on what, their availability, and how to best balance workloads. Resource planning and resource allocation tools flag conflicts before they affect deadlines.
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Generate accurate invoices tied to project milestones and track payments effortlessly. No more delays, no more chasing clients, just smooth cash flow and more time to focus on your next big project.
Allen Pyke Associates: Cut Invoicing Time by 50%
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Architecture projects move through distinct design stages, from concept through to schematic design, design development, construction documentation and contract administration, each with its own deliverables, milestones, fee structure, and client expectations. Generic project management tools like Asana or Monday.com handle task management well, but they don’t reflect this staged structure , which is why or connect it to project budgets and fees. That’s why Total Synergy is built as architecture project management software, around the way architecture practices actually deliver work, bringing project planning, time tracking, resource management and project accounting into one platform.
Total Synergy lets you budget, track, and invoice against individual design stages rather than treating a project as one lump sum. This means a practice can see exactly how a concept design stage is tracking against fee, separately from schematic design, design development or documentation, because timesheets feed billable hours straight into each stage’s budget, invoicing reflects real progress. This keeps staged billing accurate and disputes rare. Invoices can also sync with accounting software, including QuickBooks, Xero and MYOB.
Yes. Variations are common in architecture projects as briefs evolve, and Total Synergy tracks variation scope and fees separately from the original budget, so it’s clear what was originally quoted versus what’s been added. Each variation can carry its own tasks, milestones and resource allocation, so the extra work is planned and resourced, not just billed. This protects architecture profit margin and gives a clean record if a client questions a fee later.
Contract administration work is often less predictable than design stages, with site visits, RFIs, punch lists (defect inspections) and variations arriving on their own timeline. Total Synergy tracks this time and cost against the relevant project phase, so CA work doesn’t quietly become unbilled overtime for the practice.
By giving practice leaders visibility into which past projects, stages, and client types were actually profitable, Total Synergy helps architecture practices target the work that suits them rather than chasing every enquiry. SynergyCRM tracks enquiries and proposals in the same platform as delivery, and resource planning shows whether your team has the capacity to take on a new project before you commit. Accurate budgeting and quoting also means new pursuits are priced to protect margin and project profitability from the start, not just to win the job.
Yes. Gantt charts show each stage, milestone and dependency across the project timeline, so you can see how a delay in design development affects documentation. Task management, timesheets and resource allocation all connect to the same plan. Integrations with Microsoft Teams and SharePoint give your team collaboration tools they already use, so teamwork doesn’t get split across disconnected systems.
Total Synergy’s document control manages drawings (the modern version of blueprints), specifications and correspondence, with version control and transmittals so everyone works from the current issue. It runs alongside your design software, and SharePoint integration keeps files where your practice already stores them.
General tools like Asana, Monday.com, ClickUp, Wrike, Scoro and Teamwork.com are flexible, but they need extensive setup with custom fields and workarounds before they can handle staged fees, WIP or project accounting. A&E-focused tools such as Deltek Ajera, BQE Core and Newforma each cover parts of the picture. Total Synergy brings project management, project financials and project analytics together, built specifically for architecture practices.
Simplify Product Delivery
Reduce Project Risk
Win the Right Projects
Receive 24/7 Support
Produce Budgets & Quotes
Make budgeting and quoting easier, more accurate, and less stressful.
Manage Projects
Track Time
Track time effortlessly, stay on budget, and improve billing accuracy at every project phase.
Allocate Resources
Easily see who’s working on what, their availability, and how to best balance workloads.
Process Invoices
Get invoices out faster, reduce delays, and keep cash flowing with clear project finances.
Track Finances
Make budgeting and quoting easier, more accurate, and less stressful.
Decide with Data
Make smarter decisions with real-time dashboards and reports.
Forecast Revenue
Gain crystal-clear visibility into your future revenue, project profitability, and resource needs.
Apply Document Control
Centralize your project information for seamless collaboration, better control, and fewer headaches.
