It is important to ensure you have a consistent and structured approach to project management in your business. This may seem like a no brainer, as most professionals in the built environment sector do this day-in-day-out. But projects are repeatedly bogged down by emails, disjointed and fragmented communications silos, and arguments over which document or drawing is the latest.
How do you manage communication internally and between the various project stakeholders in today’s collaborative environment? What is your structure for project information management? Does everyone have access to the same threaded conversations and project documents? To answer these key questions, cloud software with document management and shared portals is a good place to start.
There are systems to help you manage communications — whether that’s connecting to Outlook to file emails to project folders, in social-style communications (think Facebook for projects), or tracking transmittals of documents. Systems like these ensure an audit trail and reduce risk.
Your system of choice should also have the ability to track tasks, resources and performance on a project, (see the sections above).
Finally, if you have multiple offices, you want to have to have the advantage of a visible company-wide resource capacity and the ability share work between offices for greater efficiency. It’s also important have financial clarity for the financial officers to report on local office and business-wide performance along with the inter-office and inter-project work. Complicated, but a valuable competitive advantage if done right.
Project management features in Synergy:
Projects | Documents | Reports | Contacts | Project portal | Notes and to-dos | Forecasting | Resource planning | Staff management | Project performance
- Find tools that allow you to collaborate to reduce emails and meetings.
- Focus on managing your project documents in the cloud to reduce risk.
- Identify systems to centralise project information for a single version of the truth.
- Share communication with all associated project contents — don’t rely on discrete email systems only.
- Track project performance for project managers and financial staff.