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Three most common challenges when implementing a new project management system

Three most common challenges when implementing a new project management system (and how you can clear ‘em)

June 19th, 2019

Pass the paracetamol? We’re well aware that changing your project management software system can bring on a migraine. PriceWaterhouseCoopers says “the ability to successfully execute projects is what drives the realization of intended benefits and the achievement of business objectives”, and we agree. When it comes time to shift from the old to the new (whether from on-premises to cloud-based software, or from an outdated, non-specific solution to a more appropriate one) the pain can be real. We’re here to cure what ails you. Here we’re looking at the top three things that bring the burn when it comes to implementing new business software — and the cures. C’mon architectural, engineering and construction design folk, let’s get remedial.



This is the biggy. Hip pockets hurt. In one online Capterra study it was found that organizations “typically spend $10,329 a year on project management software”. Of the respondents in that survey who were dissatisfied with their project management (PM) system, “more than half (56%) say the cause is that the software is too expensive”. So, the question is, how much is too much to pay for your project management software, for your business?



Implementation time

Another big bother for firms looking to shift to a new project management software is the amount of time it will take to either migrate across or set up the system. Implementation time can mean that admin slows while your new systems are established and data is input. The cold compress for fevery brows in this case is twofold — smoothing and shortening implementation time with support, and crunching the numbers on how quickly you’ll recoup time lost in implementation with time saved after it.



Change management

It’s no good to have overcome the first two hurdles of implementing a new project management software if you can’t get your gang to use it. No good at all. We’ve all seen it before, well-intentioned thrusts into the future with new practices and tools, left abandoned and crumbling because no one picked ‘em up and used ‘em. Hello CRM system attempt number four — we’re looking at you!

The answer to this particular quandary lies in change management, friends. Adopting a new software for project management and taking on its new processes is contingent on the engagement of your staff and their willingness to run with it.



Given all the kerfuffle, why bother? Well, if you’re able to set clear and reasonable expectations around price, implementation, and change, then a new project management software system can spur growth in project success, improved bottom lines, refined processes and all ‘round better business juju. You and your team will work smarter, better, and faster. You can all spend more time doing what you love to do — designing the built environment.

If you’d like to read more about our AEC industry-specific project management software, and start a free 30-day trial, click here folks.

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